If you withdraw from your class(es) after the drop/add period, there can be serious consequences for you. This includes the possibility of owing the College and/or the U.S. Department of Education for the portion of federal student aid calculated as unearned. It is the your responsibility to understand these possible consequences. In order to assist you, the College has developed the following summary of our Return of Title IV Funds Policy.
Federal aid earned
You earn federal student aid by attending the classes scheduled for enrollment in a semester block by completing the days scheduled to complete coursework.
Greater than 60% equals 100%
As federal aid recipient, you are considered to have earned 100% of your student aid if you complete more than 60% of the total days scheduled to complete within a semester block.
What is the length of the semester block (to determine the 60% point in time)?
For federal Return of Title IV Funds purposes, the length of a semester block and the 60% date depends on the courses enrolled start and end dates. The total number of days is counted from the start of the semester block to the end date of the last course scheduled to complete (i.e., has the latest end date), excluding scheduled breaks that are five or more consecutive days. Please note, this may be less than the full length of a semester block, which is 16 weeks.
Withdrawal from college
For federal aid purposes, we will consider you withdrawn from the College within the semester block if any of the following apply, unless you have documented that you completed the scheduled days.
Withdraw from all courses.
Withdraw from all course(s) scheduled to complete for which a grade(s) is yet to be assigned.
Submit a Medical Withdrawal Form to withdraw from the college because of special circumstances.
Receive all non-passing grades in scheduled courses.
Receive a non-passing grade in the last course(s) scheduled to complete, i.e., the course with the latest end date in the student’s enrollment schedule, unless the last date of attendance is at the end of the course.
Return of federal student aid funds
Per federal regulations, Maricopa District Student Financial Services must determine the amount of federal grant and/or loan assistance you earned. If less assistance is received than what was earned, you may qualify for those funds. If more assistance is received than earned, the unearned funds must be returned to the College. If the College returns funds to the government on your behalf, you will be obligated to return those funds to the College. In addition, you may owe funds directly to the federal programs, e.g., loan funds. Funds will be returned in the order below as prescribed by federal regulations, within 45 days from the date of determination that a student withdrew.
Unsubsidized Federal Direct Loans
Subsidized Federal Direct Loans
Federal Direct PLUS loans
Federal Pell Grants
Federal Supplemental Educational Opportunity Grants (FSEOG)
Federal Iraq Afghanistan Grant
You will be notified:
within 30 days of the date it is determined that you withdrew, if you qualify for a post-withdrawal disbursement,
within 30 days of the date it is determined that you withdrew, if you owe a grant overpayment,
within 60 days of the date it is determined that you withdrew, if you received an excess of funds that was returned to the government by the College and you owe us money.
Your Success Coach can guide through the financial aid process. We are here for you.